8 Things To Consider When Planning A Farewell Party

Farewell parties are thrown for a variety of reasons. It’s an excellent way to say goodbye to a friend, coworker, relative, or family member. Perhaps they are leaving for a different country, job, or company.

Nonetheless, throwing a farewell party is an excellent way to show how much you care about them. It will never be easy to say goodbye to someone you care about.  But that’s precisely why you should make your farewell memorable.

You want them to feel your love and appreciation as they embark on a new chapter of life. Therefore, it is the very least you can do.

How to Plan a Farewell Party

If you’re throwing a party, you want it to be a memorable occasion. Planning one isn’t as difficult as one may think. However, you must plan ahead of time because there are several factors to consider. You are free to select a theme, however, you must first create a budget. It’s best to collaborate with others to come up with farewell party event ideas to make the occasion memorable.

That being said, here are the things to consider when planning a farewell party.

Theme

Every farewell party should ideally have a theme that sets the tone or direction for the entire event. It should also focus on honoring the guest for whom the party is being planned.

For example, if your guest has been with your company for more than ten years and has served it well during that time, you can plan a party highlighting the outstanding work and achievements they have received. You want to highlight their efforts so that they understand how grateful you are for their contributions.

Nonetheless, this theme should be present in all aspects of the farewell party. The invitations, decorations, and food should reflect this central theme.

Venue

It is best if you choose a proper venue that complements your chosen theme. It could be any location. You could hold it at your home, the guests’ home, a restaurant, or the office. All you have to do is make sure it’s appropriate. However, it would also help if you considered which venue the guest prefers. Knowing the person’s preferences may make it easier to come up with a venue. But even if you don’t, there are safe options available.

So, if a family member is relocating for work, hosting the party at your home would be ideal. If your best friend leaves for college, you could meet at a local bar. A more formal setting, such as the office or a restaurant, may be more appropriate for the coworker leaving for another job.

Also, choosing an appropriate venue would help because it enhances the overall experience. It must be where people can have fun and make excellent, if not unforgettable, memories.

Invitations

When it comes to invitations, it is best to send them out ahead of time. This is significant because people will have to make time to attend this event.

You also want the invitations to match the theme. This is especially true if you’re making physical invitations. You should decorate these to reflect the theme. However, you could also send digital invitations (or e-vite) and distribute invitations via social media.

Additionally, before sending out invitations, consider who the guest would like to see at the gathering. Close family and friends should be one of the first things to consider. If it’s a corporate farewell party, you might be able to invite your employees digitally. Before the big day, everyone should RSVP at least three days in advance.

Gift Contributions

You must get a sentimental gift for the guest of honor. This gift will be a token of gratitude and something they will remember you for. However, it is also polite to inform the other guests that they are welcome to bring gift contributions.

Remember, you shouldn’t just ask for money. People can bring gifts, which you can present at once during the event. Every contribution counts.

There are multiple gift ideas available for you. A key example would one or more photo books. Photo books are great because you can fill them with great memories over the years. They can be full of candid photos taken over time, fun holiday shots, team away days and travels. You can lay out the photos anyway you want and you can give them the photo books on their last day in the office or during one of the last times you’re going to see them. Photos always make for great gifts and help keep memories alive, whereas photo books can be full of these photos.

Assign Roles

Organizing a party isn’t complicated, but it requires concerted effort. As a result, having some assistance throughout the process would be preferable. However, you will require assistance, particularly on the big day, to ensure everything goes as planned.

You’ll probably not be able to pull it off on your own. Therefore, you should assign roles to people in order to distribute the workload. Some may be in charge of decorations, others of food, others of optics, and others of invitations. If you divide the labor, you’ll have a better chance of success.

Food

If you’re going to a restaurant, you might not have to worry about what people eat because they’re ordering for themselves. Besides, sit-down meals may be more meaningful to the honoree, which is terrific. If you’re not going to a restaurant, you must make arrangements for food and beverages to be available.

Ideally, you should provide food and beverages that the honorary guest enjoys. Because they are easier to prepare, finger foods such as snacks, desserts, and sandwiches are better suited for farewell parties outside the restaurant. Attempt to obtain the guest of honor’s favorite cuisine and ensure it is plentiful. You’re in luck if you know where they like to eat.

Speeches

You need to arrange for people to give speeches at the special event. Ideally, you want this to be someone special.

The parents could make a brief speech if the event is a family gathering. If it’s a corporate farewell party, someone like the supervisor or manager should give a speech about how wonderful the guest of honor is.

When giving a speech, emphasize how much you appreciate their presence. It’s a good idea also to share any amusing stories you have. But, most importantly, you want to give the honoree a chance to respond at the end. However, don’t make them do it if they don’t want to. It’s normal for them to be overwhelmed with emotions to the point where they cannot speak.

Games

It would help if you incorporated some party games or entertainment to make this farewell party enjoyable and unforgettable. Perhaps you could put up a photo booth or a 360-degree rotating camera where guests could take amusing pictures and preserve them as keepsakes. Alternatively, you could gather a collection of card and board games guests can play that day. Make sure the guest of honor’s favorite game is available if you know what it is.

Conclusion

A party is the best way to say goodbye. When done correctly, they’ll undoubtedly produce a happy memory that the honored guest will treasure for a long time. A farewell party’s primary purpose is to express affection and gratitude to the departing guest. Therefore, it is your responsibility as the organizer to ensure everything is well organized.

Try your best to develop an engaging theme and adhere to it. But always be mindful of your budgetary constraints.